Setting Up Your @nova.org Electronic Mail

The most important information you need is this:

• mailbox.nova.org is the server name used any time a program asks for a "mail server" (whether that is incoming, outgoing, or whatever)
• user@nova.org is the format you need for your username, it will always be your full email address

Auto-Configuration using Windows and other Email Clients

Automatic configuration of your email client does work with Microsoft Office 365 on Win10 and Win11
Automatic configuration of your email client may not work with versions of Microsoft Outlook 2016 and later.
Automatic configuration of your email client does work with the generic Windows 10 Mail app.
Automatic configuration does work with Microsoft Outlook 2010 Windows 7.
Automatic configuration does work with Mozilla Thunderbird.
Automatic configuration may work for any other email clients that support automatic configuration.

Type in your username@nova.org email address and your password. You email client will do the rest.

Manual Configuration:

Incoming Server

• Server Type: IMAP (preferred)
  • Port: 993
• Server Type POP
  • Port: 995
  • DO NOT configure your POP client to "leave (a copy of) mail (messages) on server".
  • You may eventually exceed quota and your email client will fail! Be careful if you enable this feature.
• Server Host Name: mailbox.nova.org
• User name: username@nova.org
• Password: is your password.
• Authentication is of course enabled, and is of type "normal password" or "normal authentication".
• SSL or SSL/TLS must be enabled

Outgoing Server

• Server Type: SMTP
• Server Host Name: mailbox.nova.org
• Port: 587
• User name: username@nova.org
• Password: is your password.
• Authentication must be enabled, and is of type "normal password" or "normal authentication".
• TLS or STARTTLS must be enabled. DO NOT use SSL or SSL/TLS.

Web Mail

Login to the Web Mail client at: https://mailbox.nova.org/. NVIAC uses a Scalable Open Groupware server, called SOGo.

From there you can do a few useful things:

• Change your password
  
• Access messaging data: Send and receive your electronic mail for multiple accounts.
• Edit mail filters (so messages can be filed in folders automatically based on things like who they're from or their subject lines)
• Turn the "vacation" program on and off (to automatically reply to emails)
• Access and share calendaring data
• Access and share contact data

How-To Guides

These how-to guides can help. Remember the server name is always mailbox.nova.org, not the server name shown in the guides.
Your username is your email address, which is almost always username@nova.org.

GMAIL

How to add your account to GMAIL in the Google Workspace

Windows 7

• This is important: You must(should) Update to enable TLS 1.1 and TLS 1.2 as default secure protocols in WinHTTP for Windows 7 and other systems older than Windows 10.
• Recommended: Download and use the Nartac Software IIS Crypto GUI to easily enable the TLS secure channel protocols.
• Using the IIS Crypto GUI tool, enable in the Schannel Client Protocols section, TLS 1.1 and TLS 1.2.
• Be careful, you will be lured into selecting and configuring "Best Practices" for your Win7 workstation. THIS COULD BREAK your other old, insecure, Win7 applications.

MacOS Yosemite 10.10 and Apple Mail 9.3 (2007)

This operating system and email client is no longer supported by Apple. We have not seen Outbound SMTP work in the old versions of Apple Mail
You may have to upgrade your operating system which will upgrade your client. Or switch to Thunderbird or Outlook for the Mac

Email clients

• Microsoft Outlook: A helpful YouTube video on how to manually configure an account: Outlook - Configure Email Manually
  • Do not forget to use the settings for IMAP, Port 993-SSL and SMTP Port 587-STARTTLS
• Mozilla Thunderbird: Automatic and Manual.
• GMail: Add another account to the Gmail app
• Apple Mail on a Mac: Add an IMAP Account in Apple Mail Version 10.2 on Sierra
• Android phone/tablet: Add an IMAP Account in Android
• Eudora: Why are you using this? (See Computer History Museum) Support ended in 2006 and the software does not support modern TLS 1.1 and 1.2 security protocols.
  • Final Version 7.1.0.9 superceded by Beta 8.0 called Eudora OSE 1.0
  • Copy the esoteric.epi file from the extra stuff folder and set the ports. Restart Eudora.
  • Tools→Options→Ports, the last category set the IMAP (993) and POP (995) ports
  • Tools→Options→Sending Mail check Allow Authentication, Use Submission port 587 and pull down Required, STARTTLS
  • There is rumor of Eudora supporting later TLS if you change the libraries. Read below
    • Eudora and SSL Certificate Failures | Lomcevak (timeoff.org)
    • HERMES Mail / Discussion / General Discussion: TLS v1.2 for SMTP (sourceforge.net)
• Teach me how to switch from POP to IMAP in 5 minutes